Job Responsibilities:

Responsibilities:

• Manage and optimize QuickBooks
  
  • Oversee all aspects of QuickBooks, ensuring accurate financial records and reports.
  • Handle bookkeeping tasks, including tracking expenses, reconciling accounts, and maintaining accurate ledger entries.
  • Generate detailed financial reports to assist with decision-making and strategic planning.
  • Ensure compliance with tax regulations and prepare records for audits as needed.
• Accounts Payable (A/P) and Accounts Receivable (A/R)
  
  • Process vendor payments and ensure timely resolution of any discrepancies.
  • Track and manage incoming payments, following up on overdue invoices and maintaining accurate records.
• Client Invoicing
  
  • Create, send, and manage invoices for clients using QuickBooks.
  • Monitor payments and communicate effectively with clients regarding billing inquiries or issues.
• Organize and clean up employee files
  
  • Review and reorganize existing employee records for better accessibility and compliance.
  • Maintain up-to-date records, including contracts, tax documents, and performance evaluations, in a secure and structured system.
• Design and implement an engaging onboarding experience
  
  • Develop comprehensive onboarding processes for new employees to ensure a smooth transition into their roles.
  • Create client onboarding workflows to establish clear communication and set expectations for collaboration.
• Perform various administrative tasks to ensure smooth daily operations
  
  • Handle scheduling, document management, and communication on behalf of the team.
  • Assist with email correspondence, meeting coordination, and other day-to-day tasks that support productivity.
• Collaborate with the President to provide support and implement organizational improvements
  
  • Work closely with the President to identify inefficiencies and recommend process improvements.
  • Take ownership of special projects and initiatives as directed, ensuring their timely and successful completion.
• Adapt quickly to new challenges in a fast-paced environment
  
  • Demonstrate a proactive approach to problem-solving and decision-making.
  • Embrace new tools, technologies, and workflows with a self-learning attitude.

What We’re Looking For:

• Expert knowledge of QuickBooks with proven experience managing complex accounts.
• Strong understanding of organizational processes and the ability to identify and resolve inefficiencies.
• Exceptional communication skills and a proactive approach to problem-solving.
• A fun, can-do attitude with a willingness to learn and tackle new challenges independently.
• Experience crafting onboarding processes or working in HR is a plus.
• Must be reliable, detail-oriented, and comfortable working remotely.

Perks:

• Flexible remote work schedule.
• Opportunity to work closely with the President and make a meaningful impact.
• Be part of a creative and supportive team culture.

How to Apply:

 If you’re a QuickBooks expert with a passion for organization and a self-starting mindset, we’d love to hear from you! Submit your resume and a brief cover letter explaining why you’re a great fit for this role to hello@riithink.com.